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Download: Project Hours Worksheet :Download

  • This worksheet was developed by George Brisbin to assist in completing the PMI Project Management Professional certification application.
  • The original of this worksheet is located at: http://www.brisbin.name/worksheet/
  • I have no affiliation with the PMP certifcation process and specifically state that this worksheet has NOT been endorsed by PMI. The worsheet is provided on a user beware basis.
  • The worksheet is crowded and a bit small - I was trading off screen space, print format and the fact there are 30 (!!) different tasks
  • The titles used for the tasks are abbreviations of the PMP application task descriptions - you should look at the full description to ensure you understand the task
  • The cells that YOU need to fill in are highlighted in yellow.
  • The Hrs Worksheet is password protected: "PMP" to preserve the formulas


To use the worksheet (on the 2nd tab of the worksheet - sample below):

1. Fill in the project short name (Column F)

2. Fill in the start and end dates (Column's A & B)

3. Estimate the percent of time spent on THIS project over the time period (Column C) Be careful not to work more than 100% of the time if your project months overlap!!
Calculated hours is computed by: Total number of days between project start and finish / 7(wks) x 5(days) x 8(hrs) x Proj % [esitmated working hours for THIS project in a 40 hour week]

4. Set the desired AVERAGE % of time spent on each process group (on the actual worksheet Row 15, yellow cells - pre-filled with standard values)

5. Now comes the bulk of the data entry - for each project for each task fill in the number of hours you worked.
To assist with the filling in the hours by task, underneath each process group (initiating, planning, etc) is an average number of hours for the tasks in that category (e.g. There are 5 tasks in the Initiating group, so the average per task = Calculated hours for that project x the average % of time spent on Initiating / 5 tasks)
The sample values are highlighted in green below

6. There are a couple of checks and balances in the far right hand columns. If you enter more hours than are calculated in Column D the Total Hrs (Column AV) turns pink.
The Total Hrs for all projects turns green when the sum is greater than the required hrs (AV15). This has been prefilled as 4,500 for PMP, Degree qualified applicants.

Sample image of project hours worksheet

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